WCA By-Laws

ARTICLE I — Duties of Officers and Committees

Section 1. President. The President shall supervise the executive affairs of the Association and preside at all meetings of the Association and shall be ex officio member of all committees.

Section 2. Vice President. The Vice President shall, in the absence of the President, discharge the duties of the President and assist him/her in conducting the Association and Executive Committee meetings.

Section 3. Secretary. The Secretary shall keep minutes and attendance records of all meetings and send regular notices five days in advance to all members before each regular meeting of the Association. Will send electronic copies of the approved minutes to the listserv/E-Communications chair for posting.

Section 4. Treasurer. The Treasurer shall receive and disburse all funds of the Association and keep an account of all receipts and expenditures. The Treasurer shall pay bills as authorized by the President with the approval of the Executive Committee. The funds of the Association shall be deposited in such bank or banks as shall be directed by the officers.

Section 5. Executive Committee. The Executive Committee shall act for and in the name of the Association in all matters in which it is authorized to do so by the Constitution and Bylaws, including matters delegated to it by action of the members at regular or special meetings, and shall transact all necessary business of the Association between such meetings.

Section 6. Duties of Standing Committees

MVCCA Counterpart Committees: In addition to the following duties, the Chairperson of each Standing Committee shall be designated by the President as the Association's representative on the counterpart Standing Committee of the Mount Vernon Council of Citizens Association and shall attend such meetings and report back.

1. Budget and Finance Committee: Assume cognizance over any and all matters relating to county and state taxation policies and proposals, including tax assessments, the general Fairfax County Budget, the School Budget, bond referenda for schools, parks, sewage and water supply facilities and financial aspects of health, welfare and public safety.
2. Consumer Affairs Committee: Keep informed on all consumer matters with particular reference to utility (electric, gas, water) and sewage charges and convey membership views to the District Council and to public authorities and elected representatives.
3. Education Committee: Maintain contact with the Mount Vernon District's member of the School Board and other school authorities and keep abreast of ways and means to maintain quality education in schools of the area at reasonable and economically justified cost.
4. Environmental Affairs and Recreation Committee: Be on the alert for problems involving such matters as pollution of all kinds — noise, litter and sanitation, and be aware of conservation matters and development recommendations; maintain contact with the County Park authority to advance the interests of the community in developing and maintaining adequate recreational facilities.
5. Health and Human Services Committee: Follow developments and maintain contact with County health authorities and social services with a view toward providing adequate health services to the community.
6. Planning and Zoning Committee: Be on the alert to any and all zoning changes and planning that might impinge on the community and intervene with county zoning authorities and present the community's views at hearings where appropriate.
7. Public Safety Committee: Maintain liaison with the County Police and criminal justice system; conduct studies of all types of criminal acts in the community and recommend corrective steps that might be taken in concert. Be on the alert to traffic and other public safety hazards.
8. Transportation Committee: Maintain contact with the Metro system, the State Highway Department, the County and National Park Service on all aspects of private and public transportation in the area and make recommendations for improvements.

Section 7. WCA Committees and Events: The duties of the WCA Committees shall be to oversee, develop, implement and/or manage the following activities and events:

1. Communications Committee: Facilitate communication among members of the community by coordinating the quarterly newsletter and maintaining the WCA list serve, group message boards and/or website, as needed. Post relevant approved information on the website.
2. Egg Hunt: Coordinate the functions needed to put together and manage the annual Spring Egg Hunt.
3. Fourth of July Parade: Coordinate the arrangement of and management of the Fourth of July Parade.
4. Holiday Party: Coordinate the functions needed to arrange for the annual Christmas Party.
5. Liaison to American Horticultural Society (AHS): Develop a relationship with AHS in order to keep WCA informed of AHS activities, master plans and other matters that would impact on WCA. Facilitate any WCA volunteer opportunities in support of AHS and River Farm.
6. Membership Committee: Maintain a database list of residents of the community and actively solicit membership of those that are eligible. Provide updates of membership to the Publications Committee and the Directory Editor. Will also provide an updated list to the Treasurer on a regular basis.
7. Picnic: Coordinate the functions needed to put together and manage the annual Fall Picnic.
8. Publications Committee: Responsible for publication of a bulletin distributed to members on a regular basis approximately one week in advance of regular meetings of the Association that will contain news, announcements and background on matters of concern and interest to the community and also official notices, digests of pertinent actions reported in the Mount Vernon Council of Citizens Association "Record" or disseminate copies of the "Record" to members.
9. Welcome Basket Committee: The chairperson of this committee shall work with the WCA President, Block Captains and Treasurer to ensure that all new members/residents of Wellington receive an appropriate welcome basket as a greeting to our neighborhood.
10. New events or committees, for either standing or special/onetime activities, may be added at any time to this section provided such events or committees are approved by a quorum of members present at a general membership meeting.

ARTICLE II — Dues

Section 1. Dues: The annual dues shall be $25.00 payable at the first of each calendar year. Any person paying the annual dues shall be deemed a "member in good standing."

Section 2. Adjustments to Dues: Adjustments in annual dues to reflect the Association's needs shall be made at any time deemed necessary by the Executive Committee and approved by the membership at a regular or special meeting.

ARTICLE III — Meetings

Section 1. Meetings

Absent special presentations or programs, unless altered by two-thirds of members present, membership meetings shall cover the following subjects:

1. Call to Order
2. Approval of minutes of the prior meeting
3. Treasurer's Report
4. Committee Reports
5. President's report on actions by the Executive Committee
6. Agenda items and resolutions
7. Other Old Business
8. New Business
9. Adjournment

Section 2. Roberts Rules of Order: The procedural rules contained in Robert's Rules of Order, Revised, shall govern the Association in all cases in which they are applicable.

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